How to Insert a 2 Column Table of Contents

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Tutorial Video Contents

00:11 ]- Document Overview

00:32 ]- Insert 2 Section Break NEXT PAGE
1:32 ]- TOC Page Set-Up
1:53 ]- Insert 2 SECTION BREAK CONTINUOUS
2:19 ]- Adjusting MARGINS

3:20 ]- Insert COLUMNS
4:15 ]- Insert TABLE OF CONTENTS
5:35 ]- Clean Up

5:56 ]- Closing Remarks & RELATED LINKS

Step by Step Instructions:

OVERVIEW

1. Insert 2 Section Break: Next Page
2. Insert 2 Section Break: Continuous
3. Adjust Margins
4. Insert Columns
5. Insert: Table of Contents

TOOLS

1. PARAGRAPH MARKS
Ribbon: HOME -> backwards “P”


1. Insert 2 Section Breaks: Next Page

1.) At the bottom of the page preceding your future Table of Contents page: Click to put the insertion
point on the SECOND to last “P”. ((Not the very last “P” – you’re going to need that later.))
2.) On the Ribbon Click on PAGE LAYOUT -> BREAKS -> SECTIOIN BREAKS > NEXT PAGE
3.) Click Under the newly created section break
4.) Hit the ENTER Key a few times to give yourself extra lines onto the new page.
5.) Create a second SECTION BREAK: NEXT PAGE at the second to LAST “P” that you just made.

2. Insert 2 Section Breaks: Continuous

1.) Click to put the insertion point on the SECOND “P” under the top Section Break you created.
((Not the very first “P” – you’re going to need that later.))
2.) On the Ribbon Click on PAGE LAYOUT -> BREAKS -> SECTIOIN BREAKS > CONTINUOUS
3.) Click Under the newly created section break
4.) Hit the ENTER Key a few times to give yourself extra lines UNDER the Continuous break.
5.) Create a second SECTION BREAK: CONTINUOUS at the second to LAST “P” that you just made.

3. Adjust Margins

1.) Click to put the insertion point (blinking cursor) anywhere in between the two Continuous Breaks.
2.) On Ribbon click PAGE LAYOUT -> MARGINS -> CUSTOM MARGINS
3.) Adjust LEFT and RIGHT (Inside and Outside) to 0.40”
4.) Be certain the APPLY TO option in the lower left corner says THIS SECTION
5.) Click OK button

4. Insert Columns

1.) Below the First Section Break Continuous, Click the second from the top Paragraph Marker
2.) On RIBBON click PAGE LAY OUT-> COLUMNS (at the bottom of menu) -> MORE COLUMNS
3.) Click the picture of 2 columns (or enter the number 2 in the NUMBER OF COLUMNS box
(( Or however many you may have room for or want.))
4.) (optional) Adjust the SPACING to 0.04
5.) Be certain the APPLY TO box in the bottom left shows THIS SECTION: Click OK
Your columns are now in place inside your two SECTION BREAKS: CONTINUOUS

5. Insert: Table of Contents

1.) Click to put the blinking curser at the second “P” from the top in the First Column.
2.) On Ribbon Click REFERENCES-> TABLE OF CONTENTS-> INSERT TABLE OF CONTENTS
3.) On the First menu box: Go straight to the OPTIONS button and Click it
4.) On the Second menu box go up to the STYLES and UN-check it! (NO Styles!)
5.) Be certain OUTLINE LEVELS has a check mark in it.
6.) Click OK to that box

((Back to the First Menu Box))

1.) UN-check HYPERLINKS. (NO hyperlinks)
2.) Move to “SHOW LEVELS” at the bottom left.
3.) CHANGE the number 9 to whatever levels you may have for your document.
4.) CHANGE the leader (dots, lines etc.) to whatever you want for your TOC
5.) Click the “OK” button.

Your Table of Contents is now displayed on the page inside the 2 columns.

NOTE: If your Table of Contents is fairly long, the Table will fill the first column and then spill over into the next column. This is fine, because later after formatting you will put in Column Breaks to set each part of your TOC into its own individual column.

Do not insert your column breaks until after you have finished Formatting your TOC. (Because the formatting won’t work right.) The rule of thumb: "Format first, column break second."
If you discover that you might need more column width (room) for your table… Either adjust the margins or your column width.

Click the UNDO button until you’re back to the point before you adjusted the Margins. Go ahead and insert your margins as normal only this time, decrease the Right/Left (Inside/Outside) margin measurement. This gives you more paper width to work with. Then, when your inserting your columns – decrease the number in the “Spacing:” box. This will give you more room for your Heading titles.