How to Insert an EACH CHAPTER Table of Contents - 2 Columns!
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Tutorial Video Contents
0:16 ]- Lesson OVERVIEW
0:47 ]- Setup Document Tools
1:54 ]- STEP 1 - Select Chapter
2:27 ]- STEP 2 - Insert BOOKMARK
3:27 ]- STEP 3 - Insert 2 SECTION BREAKS: (Continuous)
4:00 ]- STEP 4 - Adjust MARGINS
4:31 ]- STEP 5 - Insert 2 COLUMNS
5:02 ]- STEP 6 - Insert CHAPTER TOC
6:04 ]- CHAPTER TOC Clean Up
7:25 ]- Closing Remarks & Related LINKS
Step by Step Instructions:
1. Select Entire Chapter
2. Bookmark (Give Selection a Name)
3. Insert 2 SECTION BREAKS: CONTINUOUS
4. Adjust MARGINS
5. Insert 2 COLUMNS
6. Insert Chapter TOC
7. Insert Column Breaks
1. NAVAGATION PANE (SET-UP)
Ribbon: VIEW -> NAVAGATION PANE
2. PARAGRAPH MARKS
Ribbon: HOME -> backwards “P”
Set Up Navigation Pane
1.) Right-Click on any Heading or Sub-Heading in the navigation Pane.
2.) Click on SHOW HEADING LEVELS (at the bottom of the menu.)
3.) Click on SHOW HEADING 1.
Navigation Pane now shows only your Heading 1 titles. (Usually, they’re your chapter titles.)
1. Select Entire Chapter (Use either Method A or Method B)
A.) Regular Method (Good for Short Chapters)
1.) Click at the Beginning of the Chapter you want a TOC for.
2.) Push down on the LEFT MOUSE BUTTON.
3.) Drag down until the selection covers the complete chapter you want a TOC in.
B.) “One Click” Chapter-Select Method (Good for Long \ Large Chapters)
1.) Click on Ribbon VIEW-> OUTLINE (OR bottom of screen click Outline button)
2.) Outline View Ribbon: SHOW LEVEL- Click LEVEL 1 (from the drop down menu)
3) SCROLL UP to see all your chapter titles. (Heading 1’s)
The Titles in the NAVAGATIOIN PANE and OUTLINE VIEW should match exactly.
(TIP: Feel free to increase the ZOOM if you need to see better.)
4.) Move the mouse pointer next to the big “+” next to your first Chapter \ Heading 1
5.) Left Click.
The entire Chapter is now selected. This is part of the power of OUTLINE VIEW.
After using either method “A” or ”B”…once your chapter is selected…
2. Create \ Insert Bookmark
1.) Ribbon Click INSERT-> BOOKMARK (In the LINKS section)
2.) The BOOKMARK menu appears
3.) Type in a lowercase (no spaces) name for your selected Chapter.**
4.) Click the ADD button
** NOTE: You’re not allowed to start the name with a number AND no spaces. Pick a name that is really easy to remember. You will have to type in this bookmark name again … but there won’t be a menu or list to remind you what bookmark names you have chosen. Even if they are something as simple as chap1, chap2… etc. that’s good enough.
Repeat the Steps 1 and 2 for each chapter you would like an individual TOC for.
3. Insert 2 Section Breaks: Continuous
1.) Go to second Paragraph Mark, below your Chapter Title.
2.) Click to place the Blinking cursor there.
3.) On the Ribbon Click PAGE LAYOUT-> BREAKS -> SECTION BREAKS: CONTINUOUS**
4.) Go To the Last Paragraph Mark, before your first text.
5.) Click to place the blinking cursor there.
6.) On the Ribbon repeat Step #3 above.
Now you have created a “frame” that your 2 columns will fit into.
**NOTE: Section Break: Continuous will insert itself one line above where the blinking cursor is. (Ex… if you place the blinking cursor on the very bottom line – section Break Continuous will appear on the line above. The other Section Break: Next Page will not do this. It will insert exactly where the blinking cursor is.
4. Adjust Margins
1.) Click a line or two below the top SECTION BREAK: CONTINUOUS.
2.) Click on Ribbon click PAGE LAYOUT -> MARGINS -> CUSTOM MARGINS
3.) Adjust LEFT and RIGHT (Inside and Outside) to 0.5” (to get more page width to work with)
4.) Be certain the APPLY TO option in the lower left corner says THIS SECTION
5.) Click the OK button
5. Insert Columns
1.) Below the First (Top) Section Break Continuous, Click the second Paragraph Marker
2.) Click Ribbon-> PAGE LAY OUT-> COLUMNS -> MORE COLUMNS (bottom of menu)
3.) Click the picture of 2 columns (or enter the number 2 in the NUMBER OF COLUMNS box.
4.) Adjust the SPACING to 0.03
5.) Be certain the APPLY TO box in the bottom left shows THIS SECTION: Click OK
Your columns are now in place inside your two SECTION BREAKS: CONTINUOUS
6 Insert Chapter Table of Contents
A Insert Special TOC “Chapter” Field
1.) Place Blinking Cursor where you want the first Chapter Table of Contents
2.) Ribbon Click INSERT-> QUICK PARTS-> “FIELD…” (Third choice down)
FIELD box appears
3.) SCROLL all the way down the list in the FIELD NAMES box.
4.) Click on the “TOC” name. (NOT TOA - that’s the Table of Authorities)
5.) Click the FIELD CODES button below the FIELD NAMES box. (Bottom Left Corner)
6.) Click the OPTIONS button that will appear next to it.
FIELD OPTIONS box appears
7.) In the FIELD OPTIONS menu box that appears – Click - “\b” - (the second choice)
8.) Click the ADD TO FIELD button in the top right corner.
9.) Click in the FIELD CODES: TOC (SWITCHES) box (the long skinny one.)
10.) Type in the bookmark name that you chose earlier for this chapter. (After the “\b”)
11.) Click the OK button to that menu
12). Click the OK button to the next menu box
Congratulations Your Individual Chapter TOC is now inserted into your COLUMNS !!
B. To Delete Unwanted Lines
1.) SELECT the line or lines that you want deleted.
2.) Hit the DELETE button on the keyboard
If you have a formatting issue with the line after the one that you just deleted… Use the FORMAT PAINTER. Simply find and SELECT a line that has the formatting you want.. Double click the FORMAT PAINTER Icon… then SELECT the line you want changed. It’s just that easy!
7 Insert Column Breaks
1.) Go to the end of the very last line of the group or Headings you want in column 1
2.) Click in between the last Page Number and the Paragraph Marker
3.) Hit the ENTER key once on the keyboard
4.) Click to place the blinking cursor there.
5.) Ribbon -> Click PAGE LAYOUT -> BREAKS -> COLUMN BREAK (second choice from top)
Your Table of Contents should be sectioned off into the appropriate columns.
NOTE: If your top-most Headings don’t line up correctly, you may need to:
1.) delete a Paragraph Marker or two,
2.) You may need to use the FORMAT PAINTER to get your Paragraph Marks to have the exact same formatting.