How to Insert an EACH CHAPTER Table of Contents

Tutorial Video Contents

0:12 ]- Tutorial OVERVIEW
1:05 ]- Setup NAVAGATION PANE & PARAGRAPH Marks

1:58 ]- STEP 1 - SELECT CHAPTER
2:12 ]- Use OutLine View
2:46 ]- STEP 2 - Insert a BOOKMARK

4:02 ]- STEP 3 - Find TOC CHAPTER FIELD CODE
4:49 ]- STEP 4 - Enter BOOKMARK NAME
5:15 ]- Quick way to Mark Remaining Chapters

6:29 ]- Closing Remarks & Related Links

How to Create an Individual CHAPTER Table of Contents

For those who need to create an individual Table of Contents per chapter, section of a Book, Manual or long document. .. This tutorial is for YOU

You'll learn the 4 steps to insert a per chapter TOC.

"Part 2 - Format", will show how to format these individual TOC's for that professional look.


HANDS ON LEARNING!!
Download the Practice Document and follow
along with the Tutorial. It's quick, painless and
FREE!

Step by Step Instructions:

OVERVIEW

1. Select Entire Chapter
2. Bookmark (Give Selection a Name)
3. Insert Special TOC “Chapter” Field
4. Enter Bookmark (in chapter field)


TOOLS

1. NAVAGATION PANE (SET-UP)
Ribbon: VIEW -> NAVAGATION PANE

2. PARAGRAPH MARKS
Ribbon: HOME -> backwards “P”


Set Up Navigation Pane

1.) Right-Click on any Heading or Sub-Heading in the navigation Pane.
2.) Click on SHOW HEADING LEVELS (at the bottom of the menu.)
3.) Click on SHOW HEADING 1.

Navigation Pane now shows only your Heading 1 titles. (Usually, they’re your chapter titles.)

1. Select Entire Chapter (Use either Method A or Method B)

A.) Regular Method (Good for Short Chapters)

1.) Click at the Beginning of the Chapter you want a TOC for.
2.) Push down on the LEFT MOUSE BUTTON.
3.) Drag down until the selection covers the complete chapter you want a TOC in.

B.) “One Click” Chapter-Select Method (Good for Long \ Large Chapters)

1.) Click on Ribbon VIEW-> OUTLINE (OR bottom of screen click Outline button)
2.) Outline View Ribbon: SHOW LEVEL- Click LEVEL 1 (from the drop down menu)
3) SCROLL UP to see all your chapter titles. (Heading 1’s)

The Titles in the NAVAGATIOIN PANE and OUTLINE VIEW should match exactly.
(TIP: Feel free to increase the ZOOM if you need to see better.)

4.) Move the mouse pointer next to the big “+” next to your first Chapter \ Heading 1
5.) Left Click.

The entire Chapter is now selected. This is part of the power of OUTLINE VIEW.

After using either method…once your chapter is selected…

2. Create \ Insert Bookmark

1.) Ribbon Click INSERT-> BOOKMARK (In the LINKS section)
2.) The BOOKMARD menu appears
3.) Type in a lowercase (no spaces) name for your selected Chapter.**
4.) Click the ADD button

** NOTE: Pick a name that is really easy to remember. You will have to type in this bookmark name again … but there won’t be a menu or list to remind you what bookmark names you have chosen. Even if they are something as simple as chap1, chap2… etc. that’s good enough.


Repeat the Main Steps 1 and 2 for each chapter you would like an individual TOC for.

3. Insert Special TOC “Chapter” Field

1.) Place Blinking Cursor where you want the first Chapter Table of Contents
2.) Ribbon Click INSERT-> QUICK PARTS-> “FIELD…” (Third choice down)

FIELD box appears

3.) SCROLL all the way down the list in the FIELD NAMES box.
4.) Click on the “TOC” name. (NOT TOA - that’s the Table of Authorities)
5.) Click the FIELD CODES button below the FIELD NAMES box. (Bottom Left Corner)
6.) Click the OPTIONS button that will appear next to it.

FIELD OPTIONS box appears

7.) In the FIELD OPTIONS menu box that appears – Click - “\b” - (the second choice)
8.) Click the ADD TO FIELD button in the top right corner.
9.) Click in the FIELD CODES: TOC (SWITCHES) box (the long skinny one.)
10.) Type in the bookmark name that you chose earlier for this chapter. (After the “\b”)
11.) Click the OK button to that menu
12). Click the OK button to the next menu box

Congratulations! Your Individual Chapter TOC is now inserted into your document.

You could repeat this same process for each and every chapter in your book or manual and it would work just fine. However, it’s a whole lot of clicking through the same menu boxes that takes up a whole lot of time. Below is a slightly quicker way to Insert Individual Chapter TOC’s into a large or lengthy document – once you have inserted the first one! (If you have a book, manual or handbook that contains 12 or greater chapters; the method described in Step 4 proves to be a real time saver!

4. “Copy \ Paste \ Enter Bookmark Name into Field” Method

1.) Left-Click on the newly inserted Chapter Table of Contents.
2.) Holding down the left mouse drag to – SELECT the entire Table of Contents
3.) COPY (using whatever method you’re familiar with)
4.) NAVAGATION PANE – Click on the next chapter title.
5.) Click (in the new chapter) the place you wish to insert the next Chapter TOC.
6.) PASTE **

** For some reason… using the mouse Right-Click\Paste method doesn’t want to Paste the Chapter TOC correctly.
Using the keyboard (Ctrl + V) method OR using the Ribbon’s HOME-> PASTE method both work excellently.

Repeat Steps 4, 5, and 6 for each Chapter you want a Table of contents inside.

Yes! The Pasted Chapter TOC is the same as for chapter 1 – don’t worry – we’re going to quickly fix that in a few more steps. When you’re finished Paste\Inserting all the chapter TOC’s that you want.

7.) Left-Click on the last TOC you inserted to turn it gray.
8.) Right-Click to bring up the right-click CONTEXT MENU.
9.) SELECT and Click - EDIT FIELD.

FIELD box appears (Again!)

10) Click on FIELD LIST button (bottom left corner of menu box)
11.) Look up - top of FIELD box, inside the long skinny box– next to the “\b”. (Like before)
12.) Click one time on the incorrect bookmark name to select it.
13.) TYPE in the correct BOOKMARK NAME for the Chapter you’re in.
14.) Click the OK box (bottom right hand corner)

Your correct Chapter Table of Contents is now inserted. (Replacing the incorrect one)

15.) NAVAGATION PANE – Click on the next Chapter up


Repeat steps 7 – 15 to set all your Chapter TOC’s to their correct Chapter Bookmarks.